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A data room is a safe way to share confidential information whether for M&A, fundraising, legal cases or even preparing for an IPO. Data integrity is protected by access permissions that are customizable depending on the roles, document or folder levels, and activity within the room. The top providers provide an array of security features, including encryption, watermarks, as well as multi-layered servers security.

The most common use case for the use of a virtual data room is due diligence. This is when two parties go through business-critical documents to determine concerns or risks before making an agreement. This is best accomplished through a virtual room that lets both parties upload and access documents from one location. A reliable data room solution will include a template structure that can be customized according to the specific requirements of the project or due diligence. It will also have an effective task manager that lets you see all the uploading and reading tasks and the individuals who have been assigned these tasks.

It is now simpler to keep track of tasks and projects. Data rooms typically include an Questions and Answers feature that allows for discussion between the parties. This speed up the negotiation process and eliminates the necessity of sending back and forth emails. One of the best features that top solutions provide is a full set of reports detailing the entire user’s activities, from when documents were viewed, to when they were viewed and by who.