In the past, sharing documents with colleagues was printing them out or physically distributing them. This was unproductive and often led to mistakes and miscommunication. The newer method is to use file-sharing software that permits employees to upload, download and transfer different kinds of files over the internet or through a network. The top document sharing software feature features such as version control, central data storage and real-time collaboration that makes it easier for project managers to share information and manage projects in real-time.

In the ideal scenario, the best file sharing tools also allow IT control over the content to stop sensitive or insecure information from being shared, and to ensure that all users are operating with the latest version of each file. The latest cloud-based programs also permit multiple levels of permission, which helps to maintain the security of your data and prevent leaks.

Version tracking is an essential feature of any document-sharing program and many vendors have built this into their systems to assist teams avoid replication or working on old versions. You can search for this in platforms that work with popular office programs, CAD files or even videos and photos.

The most advanced document sharing applications also provide seamless collaboration. They are easy to use and provide satisfaction from the onboarding process through to day-to-day use. You should look for a user-friendly interface and the ability to search for specific phrases or words in titles and body text and also to filter by date of upload and last modified dates along with file type and. The platform will also be able sync your local computer with the files in the cloud to ensure maximum productivity and convenience.

https://www.sharingvirtual.net/pros-and-cons-of-document-sharing-online